EstateHub
Effective Date: [20-04-2026]
Last Updated: [20-04-2026]
1. Introduction
[EstateHub] (“we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, use our online services, contact our agents, view a property, or otherwise interact with our real estate brokerage, commercial real estate, or property management services (collectively, the “Services”).
By using our Services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree, please do not use our Services.
2. Information We Collect
We collect several categories of information depending on how you interact with us.
2.1 Information You Provide Directly
This may include:
Contact information: name, email address, phone number, mailing address.
Property preferences: location, price range, property type, desired features, move-in timeline.
Financial information: pre-approval letters, proof of funds, income information, employment details, credit references, and bank information when required for transactions, leases, or applications.
Identification information: government-issued ID, Social Security number or Individual Taxpayer Identification Number, and date of birth, when required for tenant screening, transaction processing, or compliance with anti-money laundering laws.
Tenant and rental application information: rental history, references, prior addresses, employment history, and emergency contacts.
Transaction information: offers, contracts, disclosures, closing documents, and lease agreements.
Communications: messages, voicemails, emails, text messages, and notes from in-person or virtual meetings.
2.2 Information Collected Automatically
When you visit our website or use our online platforms, we may automatically collect:
Device and browser information (IP address, browser type, operating system, device identifiers).
Usage data (pages viewed, listings clicked, time spent on the site, referring URLs, search terms used).
Approximate geolocation derived from IP address.
SourceURL:file:///home/tops/Downloads/Privacy_Policy.docx
Cookies, pixels, web beacons, and similar tracking technologies (see Section 7).
2.3 Information from Third Parties
We may receive information about you from:
Multiple Listing Services (MLS) and other real estate listing platforms.
Customer Relationship Management (CRM) platforms, lead generation services, and real estate marketing platforms (such as Zillow, Realtor.com, Trulia, and similar services).
Tenant screening companies, credit reporting agencies, and background check providers.
Title companies, escrow agents, mortgage lenders, home inspectors, appraisers, and other transaction partners.
Public records, including property tax records, deed records, and court records.
Social media platforms when you interact with our pages or sign in using social credentials.
Marketing partners and analytics providers.
3. How We Use Your Information
We use the information we collect for purposes including:
Providing real estate brokerage, commercial real estate, and property management services to you.
Showing you properties, sending listings that match your criteria, and scheduling showings or tours.
Processing rental applications, screening prospective tenants, and administering leases.
Facilitating purchase, sale, and lease transactions, including preparing contracts and coordinating with third parties.
Verifying identity and complying with legal obligations, including anti-money laundering, fair housing, and licensing requirements.
Communicating with you about properties, transactions, account matters, and our Services.
Marketing and advertising, including sending newsletters, market updates, and promotional materials (subject to your preferences).
Improving our website, Services, and customer experience through analytics.
Detecting, preventing, and responding to fraud, security incidents, and unlawful activity.
Establishing, exercising, or defending legal claims.
4. How We Share Your Information
We do not sell your personal information for monetary consideration. However, we may share information in the following circumstances:
4.1 Service Providers and Business Partners
We share information with vendors who perform services on our behalf, such as CRM and email platforms, website hosting and analytics providers, marketing and advertising platforms, tenant screening companies, document signing services, and IT support.
4.2 Real Estate Transaction Parties
SourceURL:file:///home/tops/Downloads/Privacy_Policy.docx
To complete transactions, we may share information with cooperating brokers and agents, MLS providers, prospective buyers or sellers, landlords, tenants, mortgage lenders, title and escrow companies, attorneys, home inspectors, appraisers, contractors, and insurance providers.
4.3 Property Owners and Management Partners
If you apply for or rent a property we manage, we share information with the property owner and any co-management firms involved in the property.
4.4 Legal and Regulatory Disclosures
We may disclose information when required to comply with applicable law, court orders, subpoenas, regulatory requests, or to cooperate with law enforcement; to enforce our agreements; or to protect the rights, safety, or property of our company, our clients, or others.
4.5 Business Transfers
If we are involved in a merger, acquisition, financing, reorganization, sale of assets, or similar transaction, your information may be transferred as part of that transaction.
4.6 With Your Consent
We may share information for any other purpose with your consent or at your direction.
5. Cookies, Analytics, and Targeted Advertising
Our website uses cookies and similar technologies to recognize your device, remember your preferences, analyze site traffic, and deliver relevant advertising. These technologies may be set by us or by third parties, including analytics providers (such as Google Analytics) and advertising platforms (such as Google Ads, Meta/Facebook, and similar networks).
You can control cookies through your browser settings, and you can opt out of certain analytics and advertising tracking through tools provided by third parties, including:
Google Analytics opt-out: tools.google.com/dlpage/gaoptout
Digital Advertising Alliance: optout.aboutads.info
Network Advertising Initiative: optout.networkadvertising.org
We honor Global Privacy Control (GPC) signals where required by law.
6. Your Privacy Rights
- Depending on the state where you reside, you may have the following rights regarding your personal information:
- The right to know or access the personal information we have collected about you.
- The right to request correction of inaccurate personal information.
- The right to request deletion of your personal information, subject to certain exceptions.
- The right to opt out of the sale or sharing of personal information for cross-context behavioral advertising.
- The right to limit the use of sensitive personal information
- SourceURL:file:///home/tops/Downloads/Privacy_Policy.docx
The right to data portability.
The right to non-discrimination for exercising your privacy rights.
6.1 California Residents (CCPA/CPRA)
If you are a California resident, you have specific rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act. We do not knowingly sell or share the personal information of consumers under 16 years of age. To exercise your rights, contact us using the information in Section 11.
6.2 Other State Privacy Laws
Residents of Virginia, Colorado, Connecticut, Utah, Texas, Oregon, Montana, and other states with comprehensive privacy laws may have similar rights. We respond to verifiable consumer requests in accordance with applicable law.
6.3 How to Exercise Your Rights
You may submit a request by emailing us, calling us, or using any contact method listed in Section 11. We will verify your identity before responding and will respond within the timeframe required by applicable law. You may designate an authorized agent to make a request on your behalf, subject to verification.
7. Fair Housing Notice
We comply with the federal Fair Housing Act and applicable state and local fair housing laws. We do not discriminate on the basis of race, color, national origin, religion, sex (including gender identity and sexual orientation), familial status, disability, or any other protected characteristic in the provision of our Services.
8. Data Security
We use commercially reasonable administrative, technical, and physical safeguards designed to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.
9. Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, including to provide our Services, comply with legal obligations (such as state real estate recordkeeping requirements, tax laws, and anti-money laundering laws), resolve disputes, and enforce our agreements. Real estate transaction records are typically retained for the period required by state law, which is often three to seven years or longer.
10. Children's Privacy
SourceURL:file:///home/tops/Downloads/Privacy_Policy.docx
Our Services are not directed to children under 16, and we do not knowingly collect personal information from children under 16. If you believe a child has provided us with personal information, please contact us so we can delete it.
11. Third-Party Websites and Listings
Our website and marketing materials may contain links to third-party websites, including listing portals, lender sites, and partner services. We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies before providing information.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we make material changes, we will update the “Last Updated” date above and, where required by law, provide additional notice. Your continued use of our Services after changes are posted constitutes your acceptance of the updated Privacy Policy.
13. Contact Us
If you have questions about this Privacy Policy, want to exercise your privacy rights, or wish to make a complaint, please contact us at:
EstateHub
Address - 20 Cooper Square,New York,NY 10003,USA
Phone: 651-343-7030]
Email: esther_lehn@yahoo.com
Website: https://estatehub-idx.duckdns.org/
